The District Year Configuration of the Discipline module enables you to configure general settings and discipline entry options. You must identify whether Incident numbering will restart at one each year or will continue to increment for the entity over the years and which incident details will be visible from each entity. The discipline entry detail configurations contain a variety of options that are grouped together based on fields or options you want to allow, fields to allow updates for, and incident detail defaults you want to show automatically when creating a record. These settings apply to all entities within the district.
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You may see fields in the following media that do not apply to your state. Please reference the written documentation for guidance on fields applicable to your state.
Configuring district settings for the Discipline module allows you to set up general settings, discipline entry options, and discipline-related items that display in Family and Student Access for your organization. Let’s begin the process by heading over to the District Year Configuration settings within the Discipline module. Here, we can determine how the Discipline module should function for the organization. First, we can define how our incident numbers should start. The Restart Incident Number This Year box can be checked if the first incident record at the beginning of each school year should start with an incident number of one. When viewing discipline information in the Student Profile, only the current entity information will display. If all offenses should display, we could select Display Student Offenses For All Entities. By checking this option, the Display Involved Persons From All Entities box displays. If we wanted to see involved persons from any entities within our district when viewing a student discipline record, we could select this option. The Display Exclude from State Reporting Checkbox option could be selected if we wanted to enable this option to display within the system. Next, we can customize the discipline entry options to only display the information we want to see on discipline records. The Allow options can be used to display additional information. For example, teachers can enter referrals, whereas administrative staff can enter incidents or referrals. When entering a referral, we could allow those users to also indicate the action they would recommend by selecting Action Recommendations Connected to Referrals. If we wanted to record the exact location an incident took place, we could select Incident Building and Room. If we want to give staff the opportunity to add additional details to discipline records, we could check the box for Internal Comments. We can also choose how many Offense codes we want to allow for an incident. If Only One Offense Code Per Incident is checked, we would not be able to add multiple Offense codes to one incident. We can uncheck this option. Perceived Motivation allows us to enter a reason why the student may have committed an offense. We’ll uncheck this option as well. Warning can be checked if infractions should be documented, rather than reported as a referral to a discipline officer. This means that teachers would be able to give warnings to students when an infraction occurs. Moving on, we have the Allow Update options. When the Action Type box is unchecked, it means that once a record is saved, the action type is saved and cannot be edited. Since we want to enable updates to action types, we can set this option as checked. Similarly, we have an option for Duration Type. Here, we can also determine how action status fields should default in the system by selecting an option for Default Action Status. When creating a new incident record and adding an additional involved person, the offense and action options can default based on the previously added involved person if we select the corresponding option here for the Default options. Date And Times could be checked if the date and time fields should auto-populate on discipline records. Selecting the box for Guardian Notified On Action Detail From Action allows us to indicate that guardians should be notified on the action detail record as well. When the Offense Value from Previous Person box is checked, the system will automatically enter an offense when creating discipline records. If we’d like to manually enter offenses when creating discipline records, this box can be unchecked. Let’s save to complete the process. Now that you’re more familiar with setting up district settings for the Discipline module, you can be sure that your records only display what you want them to for your organization.