Configuring Attendance Letter Discipline Records

The District Year Configuration of the Discipline module enables you to determine whether attendance letter discipline thresholds are automatically removed from a student. You must verify that the box for Delete Related Discipline when Attendance Letters Deactivate is checked or unchecked based on your needs. For example, if an attendance letter was generated for a student but the attendance records for that student were modified or deleted, that attendance letter deactivates. If there was a discipline threshold for that deactivated attendance letter, any unserved discipline records created from the deactivated attendance letter will automatically be removed from the student if the box is checked. This setting applies to all Entities within the District.

Scroll past the video to access the step-by-step instructions.

Audio Transcript

Configuring attendance letter discipline records allows you to determine whether a student’s attendance-related discipline incident should be deleted when their attendance letter is deactivated. Let’s begin the process by heading over to the District Year Configuration settings within the Discipline module. From here, we can see that the Delete Related Discipline when Attendance Letters Deactivate box defaults as checked, which means that if a student’s attendance letter is deactivated, the discipline incident tied to that letter would then be deleted as well. Let’s head over to the Student Profile within the Student module to take a closer look at how leaving this box checked affects a student’s discipline incident. After selecting the Attendance Letters sub-tab within the Attendance tab group, we can see our student currently has an active attendance letter. We can also see the student has an attendance-related discipline incident after selecting the Selected Year sub-tab within the Discipline tab group. If we navigate to the student’s attendance for the current year and remove the attendance record that the attendance letter is tied to, the letter no longer displays and is considered inactive. We can also see that the student’s discipline incident was removed as a result of the attendance record being removed. So, if we wanted attendance letters to create attendance-related discipline incidents, but not remove them even if that attendance letter is deactivated, we would uncheck the Delete Related Discipline when Attendance Letters Deactivate box on the District Year Configuration screen. Now that you know how to configure attendance letter discipline records, you can be sure that you’re properly managing your student’s discipline incidents when their attendance letters are deactivated.

Configuring attendance letter discipline records allows you to determine whether a student’s attendance-related discipline incident should be deleted when their attendance letter is deactivated. Let’s begin the process by heading over to the District Year Configuration settings within the Discipline module. From here, we can see that the Delete Related Discipline when Attendance Letters Deactivate box defaults as checked, which means that if a student’s attendance letter is deactivated, the discipline incident tied to that letter would then be deleted as well. Let’s head over to the Student Profile within the Student module to take a closer look at how leaving this box checked affects a student’s discipline incident. After selecting the Attendance Letters sub-tab within the Attendance tab group, we can see our student currently has an active attendance letter. We can also see the student has an attendance-related discipline incident after selecting the Selected Year sub-tab within the Discipline tab group. If we navigate to the student’s attendance for the current year and remove the attendance record that the attendance letter is tied to, the letter no longer displays and is considered inactive. We can also see that the student’s discipline incident was removed as a result of the attendance record being removed. So, if we wanted attendance letters to create attendance-related discipline incidents, but not remove them even if that attendance letter is deactivated, we would uncheck the Delete Related Discipline when Attendance Letters Deactivate box on the District Year Configuration screen. Now that you know how to configure attendance letter discipline records, you can be sure that you’re properly managing your student’s discipline incidents when their attendance letters are deactivated.


  1. Select Menu > Administrative Access > Discipline.
  2. Select District Year Configuration under Settings.
    Expected Result

    You see the General tab of the District Year Configuration Details screen.

  3. Verify you are in the correct District and school year by checking the information at the top left of the screen.
    Step Information

    These configurations are available district-wide and can be modified from any entity within the district.

  4. Under the General Details heading, verify the box for Delete Related Discipline when Attendance Letters Deactivate is checked or unchecked as necessary.
    Step Information

    If you check the box, any unserved discipline records created from deactivated attendance letter discipline thresholds will automatically be removed from the student.

    If you do not check the box, any discipline records created from the deactivated attendance letter discipline threshold will remain with the student.

    You can click the Information icon to the right of the field for additional information.

  5. Choose one of the options near the top left of the screen to save your work.
    OptionDescription
    Save & Back Saves the changes you made and you return to the screen you were previously on.
    Save Changes Saves the changes you made and you remain on the General tab of the District Year Configuration Details screen.