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Action Codes

Creating Action Codes

Action codes enable you to track the consequences that occur when a student commits a disciplinary infraction. Examples of Action codes include parent conference, detention, and expulsion. Although Action codes are defined by your organization, you can attach them to the Action Types defined in the software to standardize reporting and categorization. This enables you to classify the action.

Action codes are district-wide codes that are year-specific. Setting up these codes is required if you wish to track infraction consequences.

Scroll past the video to access the step-by-step instructions.

Procedure

Let's get started Creating Action Codes. To create an Action code, we're going to go to the Discipline module and we're going to go to the Action under Codes. From here, we can select Add Action to add in our new action code. Today, I would like to create an action code of lunch detention. So, I'm going to enter in the Action Code of LD for lunch detention and then enter in the Action Description and spell out what our action code stands for. Next, we can determine what our Default Duration Type should be set to. We can set this either Days or Hours. For this particular action code, we would like to set this to Hours since we know that students should only serve lunch detention for a set number of hours. We can then enter in the Default Duration of how many hours a student should serve this particular action. For this particular action code, we're going to enter in 1 for one hour. We can then enter in a Default Location if we know that students should serve a lunch detention in a particular location within your Entity. For this particular action code, we're going to leave that blank. The Default Action Type can be set to whatever type of default action best fits in with the action code you are creating. Because we are creating a lunch detention, we would like to set this to the Detention action type. We can also determine if we would like to Suppress Creation of Action Details. By selecting this box, it will not allow us to create action details when we use this particular action code on an Offense. By checking that box, it will also remove the Create Attendance for Action Details from the screen not allowing you to create attendance records for this particular action. If we select the Create Attendance for Action Details, we can then determine the attendance type that we would like to be attached to the student, creating an offense, and attaching this action to that particular offense. For this video, we're going to leave this box unchecked. You will also need to fill out your Federal and State Reporting fields as needed for your particular state. Once you have all of the fields entered on the screen the way that you would like, you can then select Save or Save and Add Another if you would like to enter in more action codes. Since we are only creating one action code today, we're going to select Save. We can then see that the code that we created of Lunch Detention now displays within our action code list and that's all that we need to do to create an action code.


  1. Select Menu > Administrative Access > Discipline.
  2. Select Action under Codes.

    You see the Action List, which displays existing Action codes.

  3. Verify you are in the correct District and school year by checking the information at the top left of the screen.

    These codes are available district-wide and can be modified from any entity within the district.

  4. Click Add Action near the top right of the screen.

    You see the Add Action screen.

  5. Complete the appropriate fields.

    Required fields are identified with an asterisk. You must complete required fields before you can save your work.

    1. Under the Action heading, enter the Action Code.

      For example, you could enter DET or ISS.

    2. Enter the Action Description.

      For example, you could enter Detention or In-School Suspension.

    3. Choose the appropriate Default Duration Type from the drop-down list.
    4. Enter a Default Duration if appropriate.

      This defaults to 0.00, but can be modified if necessary. For example, if you typically schedule detentions for one hour, you would select Hours for the duration type and enter 1.00 as the default duration for the detention Action code. Alternatively, if students are suspended for a varying number of days, you may not want to set a default duration for the suspension Action code.

    5. Enter a Default Location or click the Down Arrow icon to choose from the drop-down list, if appropriate.

      For example, if you typically schedule detentions in the same classroom, you can enter that location. Alternatively, if parent conferences are held in a variety of rooms, you may not want to set a default location for the parent conference Action code.

    6. Enter the Default Action Type code or click the Down Arrow icon to choose from the drop-down list.
    7. Check the box for Suppress Creation of Action Details if appropriate.

      For example, if you chose an action type of Parental Conference, you might check this box because action details for parental conferences may not be required for state reporting purposes.

      When checked, the Create Attendance for Action Detail checkbox no longer displays. Skip to sub-step j.

      If you do not check the box, continue to the next sub-step.

    8. Check the box for Create Attendance for Action Detail if appropriate.

      For example, if a student is serving three days of out-of-school suspension, you may wish to have attendance records that reflect the student is not in class. In this case, you would likely have a corresponding attendance type to select.

      Alternatively, detentions are typically served outside of the school day and would not impact the students' attendance.

      This field is disabled if you are in the district entity, because attendance records are specific to an entity.

      When checked, the Attendance Type field displays. Continue to the next sub-step.

      If you did not check the box, skip to sub-step j.

    9. Enter the Attendance Type or click the Down Arrow icon to choose from the drop-down list. If you entered an attendance type, enter the Attendance Reason, if appropriate. 
    10. Under the Federal Reporting heading, enter the Federal Discipline Category or click the Down Arrow icon to choose from the drop-down list, if appropriate.
    11. Choose the Restraint/Seclusion from the drop-down list if appropriate.
    12. Check the box for Transfer to Alternative School if appropriate.
  6. Choose one of the options near the top left of the screen to save your work.
    Option Description
    Save & Add Another Saves the Action code and refreshes the Add Action screen so you can add another.
    Save Saves the Action code and you return to the Action List, which displays the Action code you created.

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