Entering Class Report Card Comments

You may enter comments that appear on your students' report cards in your Gradebook if your school office has enabled this feature. For each student, you can either choose a comment from the Comment Set that your District has created, or you can enter a free-form comment. You may also enter the same Comment code or Free Form Comment for your entire class, if necessary.

Scroll past the video to access the step-by-step instructions.

Before you begin

  • Comments must be turned on for your entity by administrators in the Entity Group Configuration of the Gradebook module.

  • Comment sets must exist for your district.

  • The maximum number of characters for free form comments must be configured.

Audio Transcript

Entering class report card comments allows you to configure exactly how those comments appear on your students’ report cards by using either a comment set previously created or recording free-form comments. Within Teacher Access, let’s begin the process by heading over to the Gradesheet within the Gradebook module. If we’re automatically taken to a specific class, we could use the Class List option to choose the class we want to view the gradesheet for. Let’s select the grading period we want to enter comments for, and then select Add / Edit Comments for Grading Period. In the appropriate comment column, we could choose the code we want all blank comments to default to for that specific section. We can then see that the comment will automatically be added for each student that currently has a blank comment. If we wanted to enter our own comment, we could do that within the Free Form Comment column. As we enter our comment, we’ll notice the Characters Remaining updates. Selecting the green checkmark will apply this comment to all the students who have a blank comment. Once finished, we can save our changes to complete the process. Now that you know how to enter class report card comments, you can be sure that they display on your students’ report cards just how you want them to.

Entering class report card comments allows you to configure exactly how those comments appear on your students’ report cards by using either a comment set previously created or recording free-form comments. Within Teacher Access, let’s begin the process by heading over to the Gradesheet within the Gradebook module. If we’re automatically taken to a specific class, we could use the Class List option to choose the class we want to view the gradesheet for. Let’s select the grading period we want to enter comments for, and then select Add / Edit Comments for Grading Period. In the appropriate comment column, we could choose the code we want all blank comments to default to for that specific section. We can then see that the comment will automatically be added for each student that currently has a blank comment. If we wanted to enter our own comment, we could do that within the Free Form Comment column. As we enter our comment, we’ll notice the Characters Remaining updates. Selecting the green checkmark will apply this comment to all the students who have a blank comment. Once finished, we can save our changes to complete the process. Now that you know how to enter class report card comments, you can be sure that they display on your students’ report cards just how you want them to.



  1. Select Menu > Teacher Access > Gradebook.
  2. Select Gradesheet under Features.
    If you have not opened a gradesheet in your current session, you see the Gradebook Class List, which displays a Tile containing class information for each class you teach.

    If you have already opened a gradesheet in your current session, you return to the most recently opened gradesheet. To select a different class, click Class List near the top right of the screen.

  3. Click the class tile where you wish to add report card comments.

    You see the Gradesheet screen.

  4. Select the Grading Period Column heading you wish to enter report card comments for.

    You can only add report card comments in open grading periods.

    You see the Grading Period Options drop-down menu.

  5. Click Add / Edit Comments for Grading Period from the menu.

    You see the Student Comment List, which displays each student in this Gradesheet.

    If you wish to enter a pre-defined comment code, continue to the next step. If you wish to enter a free-form comment, skip to step 7.

  6. In the appropriate comment column, enter the Comment Code or click the Down Arrow icon for the "Default Blank Comments to" field.

    All of the previously blank Comment boxes automatically populate based on your choice in this field. For example, you can use this option to mass assign a well-behaved comment code after you have manually entered the comment codes for students that need improvement in their behavior.

  7. In the Free Form Comment column, enter a comment in the "Default Blank Comments to" field and click the checkmark to the right of the field.

    You can use this option to mass assign a free form comment for all students and then manually update that comment for specific students, if necessary. The number of characters available displays under the field and updates as you type.

    For example, you could enter a comment listing the tasks that all of the students completed this term. The image below shows an example of report card comments entered for one class.





  8. Choose one of the options near the top left of the screen to save your work.
    OptionDescription
    Save & Back Saves the comments you entered and you return to the Gradesheet, where an icon displays in the Grading Period column for each student who received a comment.
    Save Changes Saves the comments you entered and you remain on the Student Comment List.