Copying Gradesheet Calculation Settings to Other Classes

If you use the same gradesheet calculation settings in multiple classes, you may choose to create the settings in one current class and copy them to other classes. This process enables you to copy Grade Calculations, Grading Scales, and Student Grading Scales to save you time from having to configure the settings for each class individually. For example, if you teach Band for three sections this year and want each session to use the same grading calculations, you can configure the gradesheet settings for one class, then copy the settings to the remaining two sections for the year. You can run this process at any point during the year, but can only copy the settings to current and future grading periods. When you copy the settings from one class to another, you copy the settings as they appear at that time. If you make any additional changes to a class that has been copied from, it will not affect any settings in classes you copied settings to.

Copying gradesheet calculation settings is optional and is specific to your classes.

Scroll past the video to access the step-by-step instructions.

Audio Transcript

Once you have configured your grade scale and grade calculation settings in one class, you may wish to copy those same settings to other classes that you teach. You can quickly do this by using the Copy Gradesheet Calculation Settings option within your gradebook. Let’s navigate to the Gradesheet feature under the Gradebook module. If prompted, we can select the tile for the section we wish to copy our gradesheet calculation settings from. Next, we’ll click Settings near the top right of the screen. We can choose any of the sub-tabs under the Calculation Settings tab group. For our example, we’ll select the Grade Calculations sub-tab. From here, we can click Copy Gradesheet Calculation Settings. The Copy From field defaults to our current class but can be changed if necessary. In the Copy To field, we can select the other sections we wish to copy the calculation settings to. Let’s click Next to continue. Here, we must identify the Calculation Settings we wish to include in the process. Once we’ve verified the selections, we can continue on. On this screen, we see a summary of the information that will be copied over. If there are any errors that would cause calculation settings to not be copied to a particular grading period, we would see those under the Grade Calculations heading in the Error Detail column. After all details have been verified, we'll click Run Process. We’ll see the number of successful records as well as any failed records. Let’s click Close to complete this process. Now, all your sections have the same gradesheet calculation settings without you needing to set them up individually.

Procedure

Once you have configured your grade scale and grade calculation settings in one class, you may wish to copy those same settings to other classes that you teach. You can quickly do this by using the Copy Gradesheet Calculation Settings option within your gradebook. Let’s navigate to the Gradesheet feature under the Gradebook module. If prompted, we can select the tile for the section we wish to copy our gradesheet calculation settings from. Next, we’ll click Settings near the top right of the screen. We can choose any of the sub-tabs under the Calculation Settings tab group. For our example, we’ll select the Grade Calculations sub-tab. From here, we can click Copy Gradesheet Calculation Settings. The Copy From field defaults to our current class but can be changed if necessary. In the Copy To field, we can select the other sections we wish to copy the calculation settings to. Let’s click Next to continue. Here, we must identify the Calculation Settings we wish to include in the process. Once we’ve verified the selections, we can continue on. On this screen, we see a summary of the information that will be copied over. If there are any errors that would cause calculation settings to not be copied to a particular grading period, we would see those under the Grade Calculations heading in the Error Detail column. After all details have been verified, we'll click Run Process. We’ll see the number of successful records as well as any failed records. Let’s click Close to complete this process. Now, all your sections have the same gradesheet calculation settings without you needing to set them up individually.





  1. Select Menu > Teacher Access > Gradebook.
  2. Select Gradesheet under Features.
  3. Verify you are in the correct school year by checking the information at the top left of the screen.
  4. Select the tile for the class you wish to copy gradesheet calculation settings from.
    You see the Gradesheet for the class you selected.
  5. Click Settings near the top right of the screen.
  6. Select the Calculation Settings tab group at the left of the screen.
  7. Select the Grade Calculations sub-tab.
  8. Click Copy Gradesheet Calculation Settings near the top right of the screen.
  9. Complete the appropriate fields.
    1. Verify the class you wish to Copy From or enter the correct class if necessary.

      This defaults to the class you are currently working in, but can be modified if necessary.

    2. Enter the class or classes you wish to Copy To or click the Magnifying Glass icon to choose from the drop-down list.

      You can click outside of the selection box once you have made your selections.

      The classes available for selection are those you are assigned to teach for the current year.

    3. Click Next near the top left of the screen.
    4. Verify the boxes for the Calculation Settings you wish to copy are checked or unchecked as necessary.
      The options you can select include Grade Calculations, Grading Scales, and Student Grading Scales. The Grading Scales option only displays if the course grading scale is set administratively to allow section override. The Student Grading Scales option only displays if there is a student grading scale that allows teachers to modify students.

      The boxes for Grade Calculations and Grading Scales default to checked if available, but can be unchecked if necessary.

      You can use the Select checkbox if you wish to check or uncheck all options.

      If the classes you chose to Copy To have the same section length or different section lengths with no additional grading periods as the class to Copy From, the system will copy the settings from the correlating grading period. For example, if you are copying from a class with a Semester 1 section length to a class with a Semester 2 section length, the system will assume you wish to copy Term 1 settings to Term 3, Term 2 settings to Term 4, and Semester 1 settings to Semester 2 and you will not see the screen to map grading periods. Skip to sub-step g.

      If the classes you chose to Copy To have a different section length and additional grading periods that do not correlate with grading periods in the class to Copy From, you must identify which grading periods the settings will be copied from. For example, if you are copying from a class with a Semester 1 section length to a class with a Year section length, the Year class has Midterm and Final grading periods that need to be mapped. Continue to the next sub-step.

    5. Click Next near the top left of the screen.
    6. For each grading period in the Copy To Grade Column, verify the grading period in the Copy From Grade Column or enter the correct grading period if necessary.
    7. Click Next near the top left of the screen.

      You see a summary of the information to be copied. Under the Gradesheet Calculation Settings heading, you see a record for each course and setting combination you chose to Copy To. The bottom of the screen displays the associated details based on the selected record. If you highlight a Grade Calculations option under the Gradesheet Calculation Settings heading, you can uncheck any of the boxes under the Grade Calculations heading, if necessary.

  10. Click Run Process near the top left of the screen.
  11. Click Close near the top left of the screen.

Results

For more detailed information, please refer to the "Copying Gradesheet Calculation Settings to Other Classes" article in the Help Center.