Configuring Attendance Letter Posted Notifications

You can configure Attendance Letter Posted notifications to alert students and guardians when an attendance letter is posted to Family Access and Student Access. For example, if you wish to have a notification automatically sent to guardians once Attendance Letters are generated and posted to Family Access, you would set this notification up before generating Attendance Letters for your entity.

Scroll past the video to access the step-by-step instructions.

Audio Transcript

Configuring attendance letter posted notifications allows you to alert students and guardians when an attendance letter is posted to Family and Student Access. To begin, let’s navigate to the Notifications List within the Message Center module. We’ll add a new notification. We are configuring Attendance notifications, so we'll specify that here. The Notification field populates, and we’ll choose Attendance Letter Posted. Let’s click Next to continue. The Recipients field enables us to determine who we want to send this notification to. For this example, we’ll choose Students. We want current teachers and guardians to be carbon copied on the notification, so we’ll check the associated box in the Send CC to field. Filters are enabled after making the selection and can be utilized to narrow down the recipients of the notification. For our example, we will leave the filters open. Within the Message Filter field, we could further filter who should receive this notification. We’ll leave this wide open and continue. Under the Message Content heading, we can indicate the priority level of this message. If we choose a priority type of High, the message will appear with an alert indicator. The message will also appear in a different color. Let’s indicate that this message has a High priority type. We’ll enter a subject and message for this notification. We have the option to insert information specific to each recipient within the subject or message if we wanted. For this example, we want to make this message specific to whoever is receiving this notification. Let's click Insert Field and locate the Name folder. Let’s scroll down and double-click the Full Name (FL) option. We’ll notice that the name of the field has populated in the Message field, and we can finish the rest of our message. We can click the Preview Message option to see an example of how this message will display and then click Close. Let’s click Save and complete this process. Now that you know how to configure attendance letter notifications, you can ensure that students and guardians will receive alerts pertaining to attendance letters being posted.

Configuring attendance letter posted notifications allows you to alert students and guardians when an attendance letter is posted to Family and Student Access. To begin, let’s navigate to the Notifications List within the Message Center module. We’ll add a new notification. We are configuring Attendance notifications, so we'll specify that here. The Notification field populates, and we’ll choose Attendance Letter Posted. Let’s click Next to continue. The Recipients field enables us to determine who we want to send this notification to. For this example, we’ll choose Students. We want current teachers and guardians to be carbon copied on the notification, so we’ll check the associated box in the Send CC to field. Filters are enabled after making the selection and can be utilized to narrow down the recipients of the notification. For our example, we will leave the filters open. Within the Message Filter field, we could further filter who should receive this notification. We’ll leave this wide open and continue. Under the Message Content heading, we can indicate the priority level of this message. If we choose a priority type of High, the message will appear with an alert indicator. The message will also appear in a different color. Let’s indicate that this message has a High priority type. We’ll enter a subject and message for this notification. We have the option to insert information specific to each recipient within the subject or message if we wanted. For this example, we want to make this message specific to whoever is receiving this notification. Let's click Insert Field and locate the Name folder. Let’s scroll down and double-click the Full Name (FL) option. We’ll notice that the name of the field has populated in the Message field, and we can finish the rest of our message. We can click the Preview Message option to see an example of how this message will display and then click Close. Let’s click Save and complete this process. Now that you know how to configure attendance letter notifications, you can ensure that students and guardians will receive alerts pertaining to attendance letters being posted.


  1. Select Menu > Administrative Access > Message Center.
  2. Select Notifications under Features.
    Expected Result
    You see the Notification List, which displays existing Notifications set up for all requested dates.
  3. Verify you are in the correct Entity and school year by checking the information at the top left of the screen.
  4. Under the Notifications heading, click Add Notification near the top right of the screen.
    Expected Result

    You see the Add Notification screen.

  5. Complete the appropriate fields.
    Step Information

    Required fields are identified with an asterisk. You must complete required fields before you can save your work.

    1. Select Attendance from the Notification Area drop-down list.
      Expected Result

      The Notification field displays.

    2. Select Attendance Letter Posted from the Notification drop-down list.
    3. Click Next near the top left of the screen.
      Expected Result

      You see the Recipients field.

    4. Under the Recipient Details heading, choose who should receive the notification from the Recipients drop-down list.
      Step Information

      If you wish to send the same notification message to both students and guardians, you must select Students.

      Expected Result

      You see fields for Message Filter, Priority Type, Subject, and Message regardless of the Recipients value you selected.

      If you selected Guardians, the Include Restricted Guardians field displays. Skip to sub-step f.

      If you selected Students, the Send CC to field displays. Continue to the next sub-step.

    5. Check the applicable Send CC to boxes for the additional recipients you wish to carbon copy on the notification if appropriate.
      Expected Result

      If you checked the box for Advisor, Counselor, Discipline Officer, Homeroom Teacher, or Principal, no additional fields display.

      If you checked the box for Activity Personnel, Current Teachers, Future Teachers, or Guardians, additional filtering options display. You can click the Expand icon if you wish to use criteria to further define any of the filters.

      If you checked the box for Guardians, the Include Restricted Guardians field displays. Continue to the next sub-step.

      If you did not check the box for Guardians, skip to sub-step g.

    6. Check the box for Include Restricted Guardians if appropriate.
    7. Click the Filter icon if you wish to use a Message Filter to indicate who should receive the notification.
    8. Under the Message Content heading, choose the Priority Type from the drop-down list.
      Step Information

      If you select High for the Priority Type, the message appears with an alert indicator, which displays as an exclamation point inside a triangle. Additionally, the border around the message and icon appears in a different color.

    9. Enter the Subject.
      Step Information

      If you wish to insert information specific to each recipient, you can place your cursor in the field and click Insert Field to choose the appropriate field. When the communication is sent, the system inserts the unique value for each recipient. For example, you could insert the recipient's name. You can click Save to return to your communication draft.

    10. Enter the Message.
      Step Information

      If you wish to insert information specific to each recipient, you can place your cursor in the field and click Insert Field to choose the appropriate field. When the communication is sent, the system inserts the unique value for each recipient. For example, you could insert the recipient's name. You can click Save to return to your communication draft.

    11. Click Preview Message to verify the message will display as expected.
      Expected Result

      You see the Preview Message pop-up menu.

    12. Click Close near the bottom right of the drop-down menu when you are finished previewing the communication.
      Expected Result

      You return to the Add Notification screen.

  6. Click Save near the top left of the screen to save your work.
    Expected Result

    You return to the Notification List, which displays the notification you created.

Result(s)

You have successfully configured Attendance Letter Posted notifications.