Discipline Warning Notifications

Configuring Discipline Warning Notifications

In the Notifications area of the Message Center module, you can create and send notifications about issues such as discipline warnings. A discipline warning enables teachers to enter discipline infractions they witness. Discipline warning notifications let the specified recipient know that a student violated one or more school rules. For example, a warning notification might be sent to a student's guardian if the student did not bring gym shoes to gym class.

While setting up the notification, you can schedule it to be sent at a desired frequency. For example, if you want to send all discipline warning notifications once a week instead of each time a violation occurred, you could schedule the notification to do so.

Procedure

Select Menu > Administrative Access > Message Center.
Select Notifications under Features.

You see the Notification List, which displays existing Notifications set up for all requested dates.
Verify you are in the correct Entity and school year by checking the information at the top left of the screen.
Under the Notifications heading, click Add Notification near the top right of the screen.

You see the Add Notification screen.
Complete the appropriate fields.

Required fields are identified with an asterisk. You must complete required fields before you can save your work.
1. Select Discipline from the Notification Area drop-down list.
  
  The Notification field displays.
2. Select Discipline Warning from the Notification drop-down list.
3. Click Next near the top left of the screen.
  
  You see fields that enable you to enter discipline warning notification details.
4. Under the Notification Details heading, select the appropriate radio button for the Trigger Type.
  
  If you select Scheduled, you must set up the scheduled task after you finish and save the notification.
  
  Skyward recommends selecting Scheduled if an existing value is specified in the Delay Display of Incidents field found under the Family/Student Access Details heading on the General tab of the District Year Configuration Details screen in the Discipline module to prevent instant notifications from being ignored.
5. Under the Recipient Details heading, choose who should receive the notification from the Recipients drop-down list.
  
  If you wish to send the same notification message to both students and guardians, you must select Students.
  
  Additional fields display under the Recipient Details heading based on the recipient you selected. You also see the Offense Codes heading, which displays a list of Offense codes and their related descriptions.
  
  If you selected Guardians, skip to sub-step g.
  
  If you selected Students, continue to the next sub-step.
  
  If you selected Staff, skip to sub-step h.
6. Check the applicable Send CC to boxes for the additional recipients you wish to carbon copy on the notification if appropriate.
  
  If you checked the box for Advisor, Discipline Officer, Homeroom Teacher, or Principal, no additional fields display.
  
  If you checked the box for Current Teachers, Future Teachers, or Guardians, additional filtering options display. You can click the Expand icon if you wish to use criteria to further define any of the filters.
  
  If you checked the box for Guardians, the Include Restricted Guardians field displays. Continue to the next sub-step.
  
  If you did not check the box for Guardians, skip to sub-step h.
7. Check the box for Include Restricted Guardians if appropriate.
8. Click the Filter icon if you wish to use a Message Filter to indicate who should receive the notification.
  
  The filter is used to determine who the notification is sent to. For example, you could determine this notification should only be sent to the student's primary family.
  
  If you selected Guardians or Students for Recipients, continue to the next sub-step.
  
  If you selected Staff for Recipients, skip to sub-step j.
9. Enter any additional recipients you wish to send the notification to in the Send CC to Other Staff field or click the Magnifying Glass icon to choose from the drop-down list, if appropriate.
  
  You can click outside of the selection box once you have made your selections.
  
  Skip to sub-step k.
10. Enter the Additional Staff or click the Magnifying Glass icon to choose from the drop-down list, if appropriate.
  
  You can click outside of the selection box once you have made your selections.
11. Under the Offense Codes heading, check the box for each Offense Code you wish to include.
  
  You can check the box at the top of the Select Offense Codes column to select all Offense codes.
12. Check the box for Include Created By if appropriate.
  
  When checked, the notification will include the name of the individual that created the discipline warning.
13. Under the Message Content heading, uncheck the box for Include Discipline Message if appropriate.
  
  This box defaults to checked, but can be unchecked if necessary.
  
  When checked, the message includes the student name and information such as the Incident Date/Time, Incident Number, Offense Type, Discipline Officer, and Recommended Action. If you do not wish to include this information in the notification, you can uncheck the box.
14. Choose the appropriate Priority Type from the drop-down list.
  
  If you select High for the Priority Type, the message appears with an alert indicator, which displays as an exclamation point inside a triangle. Additionally, the border around the message and icon appears in a different color.
15. Enter the Subject.
  
  If you wish to insert information specific to each recipient, you can place your cursor in the field and click Insert Field to choose the appropriate field. When the communication is sent, the system inserts the unique value for each recipient. For example, you could insert the recipient's name. You can click Save to return to your communication draft.
16. Enter the Message.
  
  If you wish to insert information specific to each recipient, you can place your cursor in the field and click Insert Field to choose the appropriate field. When the communication is sent, the system inserts the unique value for each recipient. For example, you could insert the recipient's name. You can click Save to return to your communication draft.
17. Click Preview Message to verify the message will display as expected.
  
  You see the Preview Message window.
18. Click Close near the bottom right of the window when you are finished previewing the communication.
  
  You return to the Add Notification screen.
19. Click Save near the top left of the screen to save your work.
  
  If you are creating a scheduled notification, you see fields that enable you to schedule a notification. Continue to the next sub-step.
  
  If you are creating an instant notification, the notification is saved and you return to the Notification List. No further steps are required.
20. Enter a Scheduled Task Name for the notification.
21. Choose the Frequency from the drop-down list.
  
  If you selected Daily or Once, skip to sub-step x.
  
  If you selected Weekly, continue to the next sub-step.
  
  If you selected Monthly, skip to sub-step w.
22. If you selected Weekly for the Frequency, check the box for each day of the week the task should run.
  
  Skip to sub-step x.
23. If you selected Monthly for the Frequency, enter a number for the specific Day of the Month when the task should run.
24. Enter the Start Date or click the Calendar 31 icon to choose a date using the calendar.
25. Enter the End Date or click the Calendar 31 icon to choose a date using the calendar, if appropriate.
  
  If no end date is entered, the scheduled task runs indefinitely or until a date is entered. Once a date is entered, the scheduled task ends on that date.
26. Enter the Start Time or click the Clock icon to enter the current time.

Choose one of the options near the top left of the screen to save your work.

Option	Description
Add Attachments	Saves the notification and you see fields that enable you to add attachments.
Save	Saves the notification and you return to the Notification List. The notification will be sent at the scheduled date, time, and frequency.

Discipline Warning Notifications

Configuring Discipline Warning Notifications

Procedure

End of lesson. Please select the Exit Activity button to continue.