Attaching Addresses to Families

Attaching addresses to families enables you to determine the appropriate contact information for mailings and reporting purposes. Address records are attached to family guardians. Family and guardian information is available district-wide so you only need to enter guardian and address information once for all students in the family.

Before you attach addresses to families, if you wish to use address ranges, you must configure the Enforce Address Range Defaults option within the District Configuration of the Demographics module. Using Address Range Defaults enables you to determine which address range the family lives within to determine the school the student must attend.
You must set up at least one address record for each family associated with a student. For each address record, you can specify how the address is used. For example, an address could be a Physical Address or a Mailing Address.

Scroll past the video to access the step-by-step instructions.

Before you begin

Audio Transcript

By attaching addresses to families, you'll be able to identify the contact information for mailings and reporting purposes for students at your organization. First, we'll head to the Student Profile feature within the Student module. After verifying that we're in the correct Student Profile, we'll select the Family sub-tab within the Family tab group. For this example, we'll be adding an address for our guardian, Joanne Baker. Let's click Add Address. The Address Type defaults to USB – US Street Based and can be left as is since her address is located in the United States. Let's enter the Street Number of her address. This is the unique number associated with her home. Her address has a directional code of East. Let's enter this into the corresponding field. The street she lives on is Keeper Road. We'll enter this information now. There is no secondary address information associated with her address, so we'll leave all the corresponding fields blank. Let's enter the City she resides in. The State field defaults to the state our system is based in but can be changed if necessary. Let's enter the associated ZIP Code for this address. This address is located in Cook County, so let's select that option. A township can be specified now if it's applicable to the address. Latitude and longitude information can be entered if we'd like to keep track of the degree measurements of the address's distance from the equator and prime meridian. The GEOID indicates the location of an address through the use of a 12-digit ID number assigned by the United States Census Bureau. This is a combination of values in a set order which consists of the two-digit state number, three-digit county number, six-digit census tract number, and a one-digit block group number. If we'd like to keep track of this information as well, we can enter that in now. If there are any addresses that match our address details, we would see them display under the Search Results heading. For this video, no addresses display so we'll click Save New Address to continue. Because this is the first address being attached to this family, all the boxes default as checked and cannot be modified. However, if we're adding additional addresses to this family, we could check or uncheck the appropriate boxes as needed. We'll go ahead and click Save. With the ability to attach addresses to families, you can be sure the contact information for mailings and reporting purposes is accurate.

By attaching addresses to families, you'll be able to identify the contact information for mailings and reporting purposes for students at your organization. First, we'll head to the Student Profile feature within the Student module. After verifying that we're in the correct Student Profile, we'll select the Family sub-tab within the Family tab group. For this example, we'll be adding an address for our guardian, Joanne Baker. Let's click Add Address. The Address Type defaults to USB – US Street Based and can be left as is since her address is located in the United States. Let's enter the Street Number of her address. This is the unique number associated with her home. Her address has a directional code of East. Let's enter this into the corresponding field. The street she lives on is Keeper Road. We'll enter this information now. There is no secondary address information associated with her address, so we'll leave all the corresponding fields blank. Let's enter the City she resides in. The State field defaults to the state our system is based in but can be changed if necessary. Let's enter the associated ZIP Code for this address. This address is located in Cook County, so let's select that option. A township can be specified now if it's applicable to the address. Latitude and longitude information can be entered if we'd like to keep track of the degree measurements of the address's distance from the equator and prime meridian. The GEOID indicates the location of an address through the use of a 12-digit ID number assigned by the United States Census Bureau. This is a combination of values in a set order which consists of the two-digit state number, three-digit county number, six-digit census tract number, and a one-digit block group number. If we'd like to keep track of this information as well, we can enter that in now. If there are any addresses that match our address details, we would see them display under the Search Results heading. For this video, no addresses display so we'll click Save New Address to continue. Because this is the first address being attached to this family, all the boxes default as checked and cannot be modified. However, if we're adding additional addresses to this family, we could check or uncheck the appropriate boxes as needed. We'll go ahead and click Save. With the ability to attach addresses to families, you can be sure the contact information for mailings and reporting purposes is accurate.



  1. Select Menu > Administrative Access > Student.
  2. Select Student Profile under Features.

    You see the Student Profile for the first student listed alphabetically in the entity or for the last student whose profile you had open.

  3. Verify you are in the correct Entity and school year by checking the information at the top left of the screen.
  4. Begin entering the student's name in the Student search field near the top left of the screen.

    Students with similar names appear in a drop-down list. If necessary, continue entering more of the student's name until it appears in the list.

  5. Select the student from the drop-down list.

    You see the Student Profile for the student you selected.

  6. Select the Family tab group at the left the screen.
  7. Select the Family sub-tab.

    You see existing guardians, family information, and any siblings of the student.

  8. Under the Family Information heading, click Add Address near the right of the screen.

    You may need to scroll down to see this area if there are multiple families for the student.

    You see the Add Address screen.

  9. Complete the appropriate fields.

    Required fields are identified with an asterisk. You must complete required fields before you can save your work.

    1. Under the Address Details heading, choose the appropriate Address Type code from the drop-down list.

      The fields you see below may change based on the Address Type code you select. For additional information regarding the options you can select, you can review the Addresses topic.

      Under the Search Results heading, you see addresses that match your selection.

    2. Use the additional address fields to search for the address.

      The search results below update to list addresses that match what you are entering.

    3. Choose one of the options to continue attaching families to students.
      OptionDescription
      Save New Address This option is located near the top left of the screen. You should choose this option if you do not find a matching address under theSearch Resultsheading. This option adds a new address to the system.
      Select AddressThis option is located under the Search Results heading to the left of the address. You should choose this option if you see the address you wish to use for the guardian.

      You see options to configure the address types.

    4. Verify the box or boxes for the Address Types are checked or check the appropriate boxes to indicate the address types you wish to attach to the family.

      If this is the first address for the family, all boxes default to checked and cannot be unchecked.

      You can use the Select checkbox if you wish to check or uncheck all options.

      The boxes you can check include:
    5. Click Next near the top left of the screen.

      You see information that indicates whether overrides are required for the desired address.

      If the box for Enforce Address Range Defaults is checked in the District Configuration of the Demographics module, continue to the next sub-step.

      If the box for the Enforce Address Range Defaults is unchecked in the District Configuration module, skip to step 10.

    6. Enter the Permit or click the Down Arrow icon to choose from the drop-down list.
      This field only displays if the box for Enforce Address Range Defaults is checked in the District Configuration of the Demographics module, and if you selected an existing address that is outside of the address range default for the school.
  10. Choose one of the options near the top left of the screen to save your work.
    OptionDescription
    Save & Add AnotherSaves the address and the Add Address screen refreshes, so you can add another address for the family.
    SaveSaves the address and you return to the Family sub-tab of the Student Profile.